SignSafe is a tool for document workflow and collecting signatures in transport. Contracts, protocols and carriage documents reach drivers as a link on the phone. A phone, internet and a finger are enough, and signing takes a minute.
SignSafe is a tool for electronic document workflow and collecting signatures that, in transport and logistics, is used to sign drivers’ documents, carriage documents and client agreements. The recipient opens a link in a phone browser, fills in the fields and signs with a finger on the screen, with no registration and no app. The signed PDF lands in the company account and the status is visible live.
Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.
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Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.
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Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.
Learn more →Waiting for the vehicle to return, or sending someone out with papers, costs time and money, and a delayed document blocks the next steps.
Sheets pass through many hands, someone forgets to sign or a document vanishes. Gaps surface when you must prove how a job went.
With clients from other cities or countries, swapping paper contracts delays the start. The job waits because the contract is still in circulation.
the driver signs a document from a phone, wherever they are
you see which drivers have signed and which are still missing
the client signs the agreement online, with no paper swapped by post
Upload the contract, protocol or declaration as a PDF. For recurring documents create a template with fields to complete.
Choose recipients from your contact list. One document can go to many drivers at once.
The driver opens the link in a browser, fills in the fields and signs with a finger on the screen. No account and no app.
An email announces each new signature and the account shows who has signed and who has not.
The signed PDF lands in your account. With the API it also returns to the driver’s or client’s record in your own system.
The customer or driver signs from an e-mail link (one-time code without a password, or account password), on a device at a point without logging in, or on the courier's tablet.
Inter-Trans says SignSafe simplified its processes: drivers sign contracts and protocols remotely without needless office visits, and clients sign agreements online. It shows why remote signing makes particular sense in transport: part of the workforce by nature is never in one place.
The full wording of the review is in the customer reviews section. Below we describe what such a process looks like step by step and what it requires.
The driver needs no special app. A phone with a browser and internet access at the moment of opening the link is enough. The document opens as a PDF with fields to complete, and the signature is added with a finger on the screen. The finished file appears in your account moments later.
Signing needs coverage and a safe moment, so a good approach is sending the document in advance so the driver signs it during a break. More about the process: sending a document for signature.
SignSafe can be used for drivers’ documents (contracts, declarations, rules, protocols) and for carriage documents. The driver gets a link, fills in the fields and signs with a finger, and the signed PDF is at once in the company account. According to the legal opinion of Gałecki and Associates of 2023, a handwritten signature added in SignSafe satisfies the written form requirement.
The scope of use depends on the type of document; if in doubt, consult a lawyer. Where a qualified electronic signature is required, we can connect one in SignSafe. This is a summary of an opinion, not legal advice. More in the legal security section.
If you manage many drivers, use the contact list and send the same document to the whole group. Your account shows at once who has signed, so you need not phone each person.
When driver and client data sit in a fleet system or CRM, ask about an API integration. The signed document then goes to the right record. Scope is agreed individually. See also the page on the electronic document workflow.
Logistics companies conclude agreements for warehousing, transport and forwarding services, often with clients in other cities or countries. You save the agreement as a PDF and send it as a link, and the client signs with a finger on a phone or computer, with no account. It is a shorter route than swapping paper by post, and you see the status in real time.
The same way can collect signatures on delivery documents, for example a confirmation of receipt with fields to complete. See also SignSafe for suppliers and deliveries.
Transport and courier firms often collect a signature from someone with no account and no time to install anything. SignSafe supports four ways to sign: e-mail with a one-time code, no password; e-mail with the account password; on a device at a point (no login by the customer); and on the courier's or supplier's tablet.
The last two are examples for delivery confirmations and handover records: the recipient signs on the tablet screen, has no account and does not log in. The scope depends on the type of document; if in doubt, consult a lawyer. A similar scenario is described on the page about deliveries and supplier documents.
Bulk signing: if you sign many documents, you select the ones you want and sign them all at once. It helps with a larger number of handover records and driver documents.
Documents and signers’ data are stored on servers in the European Union (OVH hosting).
For business customers we conclude a data processing agreement.
A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, satisfies the written form requirement, with the option of graphological verification.
Where a qualified electronic signature is required, we can connect one in SignSafe. The scope of use depends on the type of document; if in doubt, consult a lawyer. This is a summary of an opinion, not legal advice.
A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.
Download the opinion (PDF)A telecommunications service contract can be concluded in written, electronic or documentary form, and SignSafe can meet the durable-medium requirement; verifying the subscriber’s identity is a separate requirement. In labour law an employment contract requires written form and a SignSafe signature is handwritten; electronic employee records must be digitally reproduced and bear the employer’s qualified signature or seal, which SignSafe does not provide by itself.
Download the opinion (PDF)The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.
You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.
Free trial to start
Buy a subscriptionCompanies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.
“SignSafe has simplified our processes by letting drivers sign contracts and protocols remotely, without unnecessary trips to the office. Clients also sign contracts online, which speeds up formalities and makes things more convenient for both sides.”
Reviews are translated from Polish.
Yes. The driver opens the link in the phone’s browser and signs with a finger on the screen. They do not create an account or install an app. They sign during a stop, not while driving.
Yes. A document can be sent to one or many people at once, chosen from your contact list. The status of each signature is visible in the account.
Typically driver documents, carriage documents, protocols, declarations and client agreements in PDF form. The scope of use depends on the type of document; if in doubt, consult a lawyer.
Yes, where one is required. A SignSafe handwritten signature satisfies written form according to the G&A legal opinion of 2023. Where a qualified electronic signature is required, we can connect one in SignSafe as a separate function.
Yes. The client opens the link, fills in the fields and signs on the screen. They do not register, and you see the signature status in real time.
Yes, through the API. The document leaves your system and the signed PDF returns to the right record. Scope and pricing are agreed individually.
The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial period at the start and you can cancel at any time.
Yes. You send the logistics service agreement as a link, the client fills in the fields and signs with a finger on the screen. No account is needed and you see the status in real time. The scope of use depends on the type of document; if in doubt, consult a lawyer.
Yes. SignSafe has a mode for signing on the courier's or supplier's tablet, where the recipient signs on the screen with no account and no login. It is an example of use for delivery confirmations and handover records.
Yes. After receiving an e-mail on their own device, they open the document with a one-time code, with no password and no account. A person with a SignSafe account can use the account password instead.
Yes. You select the documents you want to sign and sign them all at once. We do not state a limit on the number of documents.
Updated: 2026-10-05
See in practice how easy it is to collect and place signatures online. You can test every feature before you decide.