Supplier and counterparty management: contracts and delivery documents signed before the goods move

SignSafe is a tool for document workflow and collecting signatures in deliveries. Your supplier or recipient gets a link, opens the document in a browser and signs with a finger. A phone, internet and a minute are enough, and you see the status in real time.

Try it free See pricing

SignSafe is a tool for electronic document workflow and collecting signatures that, in deliveries and supply, is used to sign delivery documents, framework agreements, purchase orders and confirmations of receipt. The supplier, driver or recipient opens a link in a browser, fills in the fields and signs with a finger on a phone or tablet, with no registration and no app. The signed PDF lands in your account.

SignSafe streamlines how you work with suppliers and counterparties: you sign contracts online, quickly and securely, without paper formalities. You shorten the time to close a deal and build better business relationships, because the other side signs at once on a phone.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

Learn more →

Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

Learn more →

Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

Learn more →

What does your company gain in supplier management?

You sign every contract online without needless delays, and documents stay in one place in electronic form. Less paper means lower costs for printing, posting and archiving.

Faster closing

Contracts and orders with suppliers close sooner because they do not wait for post or scans.

Lower risk of delays

You see who a signature is waiting on, so the risk of delays in fulfilling orders is lower.

Better organisation and archiving

Signed documents sit in your account in electronic form, so they are easier to find than in binders.

What usually gets in the way

A contract with a new supplier travels between mailboxes

Print, sign, scan, send back. When one signature is missing, the order waits and you do not know who it is waiting on.

Orders and delivery confirmations get lost in piles of paper

When a dispute arises over scope or delivery date, you search binders and several people’s inboxes for the confirmation.

Amendments and changes to terms must be collected from many suppliers at once

Every supplier replies at its own pace and through its own channel, so tracking who has accepted by hand eats the procurement team’s time.

What you get

Faster start

an order or contract signed remotely, without waiting for post and scans

One status

you see in real time which supplier has already signed

Complete set in your account

signed documents kept in one place, easy to find

How it works

Prepare the document or a template

Upload the contract, order or delivery confirmation as a PDF. For recurring documents, define a template with fields the supplier fills in.

Choose the suppliers

Pick recipients from your contact list. You can send the same document to one supplier or to many at once.

The supplier fills in and signs

They receive a link, open it in a browser on a phone or computer, complete the fields and sign with a finger. No account is created.

You follow the status

You get an email notification about each new signature and see in your account who has signed and who has not.

The document comes back to you

The signed PDF is available in your account. With the API it also returns to the right place in your system, for example the supplier’s record.

Choose how to sign

The recipient can sign from an e-mail link (one-time code without a password, or account password), on a device at a point without logging in, or on the courier's or supplier's tablet.

What you can do

Framework agreements and agreements for recurring deliveries
Purchase orders accepted by the supplier
Confirmations of receipt and delivery of goods
Cooperation terms and delivery conditions
Amendments changing prices, dates or delivery scope
Declarations and consents required from new suppliers
Delivery confirmations signed by the recipient on the courier's or supplier's tablet
Documents signed on a device at a pick-up point, with no login by the recipient

Who it is for

Companies that regularly conclude framework agreements and orders with many suppliers
Procurement and logistics teams that collect confirmations of goods received
Manufacturers and distributors sending cooperation terms or amendments to suppliers
Small and mid-sized firms whose suppliers are spread out and rarely visit the office

How suppliers sign contracts and orders remotely

Restaurant Mimosa describes how its suppliers sign contracts and orders remotely, which speeds up procurement. It is a good picture of what remote signing looks like in practice: nothing to install and no account on the supplier’s side, just a phone with a browser.

For you this means you do not have to assume every counterparty owns e-signature tools. You send a link and the supplier does the rest in moments. The process itself is described on the page about sending documents for signature.

A document template for recurring orders

If you send similar orders or delivery confirmations every week, you do not have to prepare the document from scratch each time. In SignSafe you define a document template and mark the fields the recipient completes, for example the receipt date, quantity or remarks. The supplier fills them in before signing and you receive a ready PDF.

The same works when terms change. You can send an amendment or new cooperation terms to a whole group of suppliers at once and see on one screen who has accepted. See also how filling in documents works.

A handwritten signature in SignSafe and the scope of use

A signature in SignSafe is a handwritten signature and, according to the legal opinion of Gałecki and Associates of 21 August 2023, satisfies the written form requirement. For framework agreements, orders and delivery confirmations that is usually enough. Where a qualified electronic signature is required, we can connect one in SignSafe.

The scope of use depends on the type of document; if in doubt, consult a lawyer. This is a summary of an opinion, not legal advice. We explain this on the legal security page.

Delivery documents signed on a phone: a proof-of-delivery example

You save a delivery confirmation as a PDF with fields (receipt date, quantity, remarks) and send it as a link. The recipient or driver opens it in a phone browser, fills in the fields and signs with a finger. The signed PDF appears in your account moments later.

SignSafe collects a signature on a PDF document; it is not a shipment-tracking system. For larger volumes, ask about an API integration; scope is agreed individually.

Four ways to sign in deliveries: e-mail, account, pick-up point and courier tablet

In deliveries, the recipient does not always have a phone and inbox at hand. SignSafe offers four ways to sign. First: an e-mail on their own device, opened with a one-time code, no password. Second: e-mail plus the SignSafe account password, for people who have one. Third: signing on a device at a point, with no login by the recipient. Fourth: signing on the courier's or supplier's tablet.

The third and fourth fit delivery confirmations: the recipient signs on the screen, with no account and no login. These are examples of use; you set the scope when you ask for an offer. See also e-signature for transport and service points.

Better relationships with counterparties: fewer formalities on both sides

A counterparty who does not have to print, scan or install software signs faster and more willingly. You send a link, they sign with a finger on a phone in a minute, and cooperation starts without chasing whether the document has come back.

The same applies to suppliers, subcontractors and business customers: one way of sending, one status and a full set of signed documents in your account. Conversations with counterparties then focus on the terms of cooperation, not on paper logistics.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we conclude a data processing agreement.

A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, satisfies the written form requirement, with the option of graphological verification.

Where a qualified electronic signature is required, we can connect one in SignSafe. The scope of use depends on the type of document; if in doubt, consult a lawyer. This is a summary of an opinion, not legal advice.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

See full pricing

69PLN

net / month

Try it free

Free trial to start

Buy a subscription

Need the API or switching provider?The identical feature package at 50% of your current price, on presentation of an invoice or offer.Request an API offer

They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”

Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

Frequently asked questions

Does a supplier need an account to sign a contract or order?

No. The supplier opens a link in a browser, fills in the fields and signs with a finger on the screen. They do not register or install an app.

Can I send the same document to many suppliers at once?

Yes. You can send a document to one or many people at once, choosing them from your contact list. You see the status of each signature in your account.

Is a supplier’s signature on a phone enough for orders and delivery confirmations?

Usually yes. According to the Gałecki and Associates legal opinion of 2023, a handwritten signature from SignSafe satisfies the written form. The scope of use depends on the type of document; if in doubt, consult a lawyer. This is a summary of an opinion, not legal advice.

Can a qualified signature be used in SignSafe?

Yes, where one is required. A SignSafe handwritten signature satisfies written form (G&A opinion, 2023). Where a qualified electronic signature is required, we can connect one in SignSafe as a separate function.

Can SignSafe connect to a purchasing system or ERP?

Yes, through the API. Sending a document from your system and returning the signed PDF to the right place are possible. Scope and pricing are agreed individually.

How much does it cost to sign documents with suppliers?

The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial period at the start and you can cancel at any time.

Where are signed orders and contracts stored?

On servers in the European Union (OVH hosting). Signed documents are visible in your account, and for business customers we conclude a data processing agreement.

Can I use an online signature for logistics services and delivery documents?

Yes. Save the delivery confirmation as a PDF with fields, send the link, and the recipient or driver signs with a finger on a phone. SignSafe does not track shipments. The scope of use depends on the type of document; if in doubt, consult a lawyer.

Does the signer of a delivery document need to install an app?

No. They open the link in a browser on a phone or computer, fill in the fields and sign. No account and no app.

Can a recipient sign a delivery confirmation on the courier's tablet?

Yes. SignSafe has a mode for signing on the courier's or supplier's tablet: the recipient signs on its screen, does not log in and needs no account. SignSafe does not track shipments; it collects the signature on a PDF document.

How can a supplier sign without a password?

They open the e-mail on their own device and enter the document with a one-time code, with no password and no account. A supplier with a SignSafe account can use the account password instead.

Updated: 2026-10-05

Start your free trial and discover what SignSafe can do for you!

See in practice how easy it is to collect and place signatures online. You can test every feature before you decide.

Try it free