Digital signature for real estate: agreements signed before the client cools off

The client, including one abroad or without a qualified signature, gets the document on their phone, fills in their details and signs with a finger in a minute, whether they are in your office, on a train or abroad. You see the status and have the finished PDF.

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SignSafe is a tool for electronic document workflow and for collecting signatures, including in real estate: the agent sends a brokerage agreement, reservation agreement or handover protocol, the client signs with a finger on the phone without an account, and the agent sees the status. According to a legal opinion, a brokerage agreement concluded in SignSafe meets the form requirements.

Get ahead in real estate brokerage with SignSafe. Sign agreements online quickly and securely, without paper formalities, and speed up sales and lettings. Save time, cut costs and build client trust with digital tools.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

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Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

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Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

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What does your real estate agency gain?

You conclude agreements faster, shorten the time to close and drop paper formalities. Client data is kept on servers in the European Union, and the form of the brokerage agreement is covered by a legal opinion you can download on the site.

A faster process

Sales and lettings move faster because the client signs the agreement straight away, without waiting for a meeting.

Lower risk of errors and delays

The client completes the template fields themselves and you follow the status live, so there are fewer stalls in a transaction.

Easy remote collaboration

You work with clients and business partners remotely, including people abroad.

What usually gets in the way

The client is decided but cannot come to the office

When a signature needs a meeting, the decision cools, and a competing offer can appear in the meantime.

The client lives abroad or in another city

Sending paper contracts by courier or arranging a visit adds days. The agent loses track of where the document stands.

Brokerage agreements and protocols sit in folders and inboxes of individual agents

To check whether an agreement is signed and when, someone has to search emails or a paper archive.

What you get

From anywhere

the client signs on a phone, also outside the office and abroad

One status

you see whether a document was opened, completed and signed

Legal opinion

on the form of the brokerage agreement, available to download

How it works

You save contract templates

You save the brokerage agreement, reservation agreement and protocol as templates with fields for client and property details.

You send the document to the client

You pick the client from your contact list and send a link. You can also send to several people at once, for example co-owners.

The client fills in and signs

They open the link in the phone browser, complete the fields and sign with a finger. No registration, no app.

You get a notification and the PDF

SignSafe sends an email notification about the new signature, and the finished PDF is on your account straight away.

The client fills in the data and signs

The client completes the agreement template fields (personal or company details) and signs on a device at the office with no login, or from an e-mail with a one-time code and no password.

What you can do

Brokerage agreements for sales and lettings
Reservation agreements and reservation confirmations
Property and key handover protocols
Client declarations and data processing consents
Annexes and additional arrangements to agreements
Documents for clients abroad signed remotely
Agreement template with fields for client data (personal or company details) to fill in before signing
Client signature on a device at the office or service desk, with no login

Who it is for

Real estate agencies and independent agents handling sales and lettings
Rental managers who sign documents with many tenants and owners
Offices serving clients from another city or from abroad
Teams that want every signed document in one place rather than in individual agents’ inboxes

Which property documents you can sign in SignSafe

These are typical real estate agency documents, described as examples of use. Whether a specific document needs a special form depends on its type, so consult a lawyer if in doubt.

Brokerage agreements. You send them to the client’s phone, and they complete the details and sign before they change their mind or forget.
Reservation agreements. A quick way to hold an offer when the buyer is decided but cannot come to the office.
Handover protocols. Condition of the unit, meter readings and keys in one PDF that both sides sign on the spot on a phone or tablet.
Declarations and consents. A data processing consent or client declaration as a separate, quick document.
Annexes. A change of date or terms without another meeting.

Contracts transferring ownership of real property generally require a notarial deed in Poland. SignSafe does not replace it. See how we describe the limits on the legal security page.

The form of a brokerage agreement: what the legal opinion says

A brokerage agreement in real property transactions requires written or electronic form on pain of nullity (Art. 180(3) of the Real Estate Management Act). According to a legal opinion from Gałecki and Associates dated 18 July 2024, an agreement concluded by the parties in SignSafe meets the requirements of that form.

This builds on the firm’s other opinion of 21 August 2023: a SignSafe signature is a handwritten signature, and a declaration of intent signed in the app meets the written form requirement (Art. 78 of the Civil Code). Where a qualified electronic signature is needed, we can connect one in SignSafe. SignSafe does not replace a notarial deed, so contracts transferring ownership of property are still concluded at a notary.

The opinion concerns the brokerage agreement, not every document in a property transaction. This is a summary, not legal advice. You can download both opinions from the legal security page. A handwritten signature also allows comparative forensic verification of handwriting, which may matter in a dispute, and its evidentiary value is for the court to assess.

Digital signature for real estate: what it covers and what it does not

A digital signature for real estate in SignSafe is a handwritten signature placed with a finger on a PDF; a qualified electronic signature, where required, we can connect as a separate feature. It suits documents around a deal such as brokerage agreements, reservations, handover protocols, consents and annexes. It does not replace a notarial deed, so contracts transferring ownership of a property are still concluded with a notary. For the form of a brokerage agreement see the section above and the legal security page, and for the general flow signing contracts online.

An agent’s day with e-signature

After a viewing, the client says they want to reserve the flat but they are about to board a train. You send a reservation agreement from a template. Before they arrive, they open the link on their phone, fill in the details and sign.

Another client lives abroad and is buying to let. Instead of a courier and several days of waiting, they get a link and sign the brokerage agreement wherever they are. You still see what stage the document is at.

After the visit to the property, you sign the handover protocol together on a tablet or phone. The finished PDF is on the account at once and you can send it to the other party. No pile of paper is left to scan in the evening.

All documents stay in one place, so the office can quickly check what is signed and what is waiting. We write more about the process itself in signing contracts online.

Agreement template with fields and signing at the office on a device

Brokerage or rental agreements usually follow a fixed template, while the client supplies their own details. In SignSafe you save such a document as a template with fields to be filled in by the other party: personal or company details. The client completes them before signing, so you do not retype them.

When the client is at the office, they can sign on a device at the point, with no login and no account. When they are elsewhere, they receive an e-mail and open the document with a one-time code, no password. These are examples of use; the scope depends on the type of document. See also filling in documents.

Bulk signing: if you sign many documents, you select the ones you want and sign them all at once. It helps when one transaction needs several documents signed.

Real estate brokerage without paper formalities

An estate agent works against the client’s clock: an offer goes stale when a signature needs a meeting. In SignSafe you cut that step down to a minute on a phone, so a sale or letting starts sooner and you spend nothing on printing, couriers and scanning.

The client sees the agreement arrive on their phone at once, not days later by post, which builds their trust in the agency. For the office it means less time on formalities and more on viewings and talks with buyers. The scope of use depends on the type of document; if in doubt, consult a lawyer.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

A SignSafe signature is a handwritten signature and, according to a legal opinion from Gałecki and Associates dated 21 August 2023, meets the written form requirement (Art. 78 of the Civil Code); at the least, the declaration is valid in documentary form (Art. 77² of the Civil Code). It is not a qualified electronic signature, but where a qualified electronic signature is required (the electronic form under Art. 78¹ of the Civil Code), we can connect one in SignSafe. SignSafe does not support notarial deeds.

For business customers we sign a data processing agreement.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 18 July 2024

A handwritten touch-screen signature for real-estate brokerage agreements

A real-estate brokerage agreement requires written or electronic form on pain of invalidity. A signature in SignSafe is a handwritten signature, and a brokerage agreement concluded by the parties using the app meets the form requirement.

Download the opinion (PDF)

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

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They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”

Dorota R.Property Gold — real-estate sales agent

Reviews are translated from Polish.

Frequently asked questions

Can a brokerage agreement be signed in SignSafe?

Yes. A brokerage agreement requires written or electronic form on pain of nullity (Art. 180(3) of the Real Estate Management Act), and according to a legal opinion an agreement concluded by the parties in SignSafe meets the requirements of that form. You can download the opinion from the legal security page. This is a summary, not legal advice.

Is there an electronic signature for real estate agents?

Yes. In SignSafe the agent sends a PDF, and the client fills in the fields and signs with a finger on a phone, with no account and no app. According to a legal opinion a brokerage agreement concluded this way meets the form requirements. It does not replace a notarial deed.

Can a property sale contract be signed in SignSafe?

No. Contracts transferring ownership of real property generally require a notarial deed, and SignSafe does not replace it. It helps with accompanying documents such as brokerage agreements, reservations, protocols and consents.

Can a client abroad sign a document remotely?

Yes. The client opens a link in a browser anywhere and signs with a finger on the screen. No account and no app to install.

Can a qualified signature be used in SignSafe?

Yes, as a separate feature. A SignSafe signature is a handwritten signature that, according to a legal opinion, meets the written form requirement (Art. 78 of the Civil Code) and is equivalent in effect to a qualified electronic signature, though it is not one. Where a qualified electronic signature is required (for example the electronic form under Art. 78¹ of the Civil Code), we can connect one in SignSafe. SignSafe does not support notarial deeds. This summarises an opinion and is not legal advice.

Can a property handover protocol be signed on a phone?

Yes. A protocol is a PDF with fields that both sides complete and sign on a phone or tablet. The finished file is on the account at once.

How much does e-signature for a real estate agency cost?

The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial at the start, and you can cancel at any time.

Can an agency connect SignSafe to its own system?

Yes. The API lets you send documents from the agency’s system and return signed PDFs to the right client or listing record. Pricing is individual.

Is a brokerage agreement signed in SignSafe valid?

According to the legal opinion from Gałecki and Associates dated 18 July 2024, it meets the written or electronic form required on pain of nullity. The opinion concerns the form of the agreement, not every other document, so consult a lawyer if in doubt.

Can a client sign an agreement on a device at the office without logging in?

Yes. In the mode for signing on a device at the point, the client signs on a tablet or screen, does not log in and has no account. The scope depends on the type of document; if in doubt, consult a lawyer.

Can an agreement template have fields for client data?

Yes. You save the document as a template with fields for the other party to fill in, e.g. personal or company details. The client completes them and signs, and the finished PDF goes to your account.

Can I sign many documents at once?

Yes. You select the documents you want to sign and sign them all at once. We do not state a limit on the number of documents.

Updated: 2026-10-05

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