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SignSafe

Close projects faster: contract and work sign-off signed on the client’s phone

You send a contract or acceptance protocol, and the client signs with a finger in a minute wherever they are, with no “I have no printer” excuses. You do not wait for a printout and a scan, and your invoice does not stall for a missing sign-off.

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SignSafe is a tool for electronic document workflow and for collecting signatures from a freelancer’s clients: you send a PDF with a contract, commission or acceptance protocol, and the client, even without a qualified signature, signs it with a finger on a phone in a minute, with no account. You see the status live. The single plan costs PLN 69 net a month.

SignSafe helps freelancers sign contracts online quickly. You cut paper formalities and save time you can put into delivering projects. The client gets a simple signing process, and you get a professional service and data stored on servers in the European Union.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

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Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

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Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

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What you gain

Fast, convenient contract signing, order in your documents and more time for the work you do for clients.

Speed

Quick signing of contracts with clients around the world: a phone and an internet connection are enough.

Security

Safe storage of contracts: signed documents are in your account, so if there is a dispute over what was agreed, you have them at hand.

Easier management

Easier management of documents and client relationships, because contracts, amendments and sign-offs are in one place.

What usually gets in the way

The client wants to start, but the contract is not signed

Work begins without paper or starts late. In a dispute over scope you have nothing to rely on.

The project is done and nobody signs the acceptance

Without confirmation of acceptance it is harder to invoice and close the project, and the client puts off the decision.

Documents scatter across emails and messengers

When months later you need to show what you agreed, you hunt for the contract, consent and confirmation in several places.

What you get

From a phone

the client signs the contract and sign-off wherever they are, no printing

PLN 69

net a month for the standard plan, cancel at any time

One account

all signed client documents in one place

How it works

You save templates

You save your own contract, acceptance protocol and consent once as a template with fields for client details and scope of work.

You send the document to the client

You add the client to your contact list and send a link to their email address.

The client fills in and signs

They open the link in a phone or computer browser, complete the fields and sign with a finger. No account and no app.

You get a notification and the PDF

An email announces the signature and the finished document is on the account. You see the status in real time.

What you can do

  • Client contracts, commissions and contracts for specific work
  • Acceptance protocols for work and project stages
  • Client consents, for example to image use or showing the project in a portfolio
  • Declarations and GDPR consents
  • Agreements with subcontractors and associates
  • Annexes when scope or deadline changes
  • Agreements and job acceptances signed from an e-mail with a one-time code, no password

Who it is for

  • Freelancers and sole traders: developers, designers, copywriters, marketers, consultants, photographers
  • People who work with clients from different cities and countries
  • Freelancers who want to separate scope of work and sign-off clearly before invoicing
  • Contractors who hand part of the work to subcontractors and need agreements with them too

Which documents a freelancer can sign in SignSafe

A freelancer can sign everything in SignSafe that they sign with clients. These are examples of use, not legal advice. You or your lawyer set the content of agreements, and SignSafe is for sending and signing them.

  • Client contracts. Scope, deadline and fee in one document that the client signs on a phone before the project starts.
  • Contracts for specific work and commissions. For one-off tasks and recurring work.
  • Acceptance protocols. Confirmation that the client has accepted the work or a stage of it. It is a document you can refer to at settlement.
  • Consents. Consent to show the project in a portfolio, to use materials or to process data.
  • Annexes. A change of scope or deadline without starting over.

If a document requires a qualified electronic signature, we can connect one in SignSafe. We describe the rules on the legal security page.

A freelancer’s project from contract to invoice with e-signature

A client writes that they want to start on Monday. On Friday after a call you send them the contract from a template, and they sign it on the tram on their phone. You do not wait for a printout and a scan, so the project starts with a signed scope of work.

During the work the client asks for an extra feature. You send a short annex with the new scope and deadline, and they sign it the same way. Both sides know what was agreed.

When the project is done, you send an acceptance protocol. The client completes the fields, for example the date, and signs with a finger. With the signed protocol you issue the invoice without asking whether the work was accepted.

All documents stay on one account, so months later, when the client returns or a question about scope arises, you find them in moments. You can read more about sending in send documents for signature.

The cost and what next when projects multiply

The standard SignSafe plan costs PLN 69 net a month and includes full access and 1 GB for documents. There is a free trial at the start. It is one plan for everyone, and you can cancel at any time.

If your business grows into an agency or a team with its own project system, documents can be sent automatically through the API. You do not have to change tools, and pricing is individual. Check current prices on the pricing page.

Written form and freelancer contracts: what the opinion says

Freelancers typically sign contracts for specific work, commissions, acceptance protocols and consents. According to a legal opinion from Gałecki and Associates dated 21 August 2023, a SignSafe signature is a handwritten signature, and a declaration of intent signed in the app meets the written form requirement (Art. 78 of the Civil Code). If the signature failed to meet the handwriting requirement, the declaration is valid in documentary form (Art. 77² of the Civil Code).

A freelancer can sign everything in SignSafe that they sign with clients. Where the electronic form under Art. 78¹ of the Civil Code (qualified signature) is required, we can connect a qualified signature in SignSafe. This summarises an opinion and is not legal advice. Details: legal security.

Four ways to sign for freelancers

Your client usually has no account, and you do not want to ask them to create one. SignSafe offers four ways to sign: e-mail with a one-time code, no password; e-mail with an account password; signing on a device at a point with no login; and signing on a courier's or supplier's tablet. You can also prepare a document as a template with fields for the other party to fill in. These are examples of use.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we sign a data processing agreement.

A SignSafe signature is a handwritten signature and, according to a legal opinion from Gałecki and Associates dated 21 August 2023, meets the written form requirement (Art. 78 of the Civil Code); at the least, the declaration is valid in documentary form (Art. 77² of the Civil Code). Where a qualified electronic signature is required (the electronic form under Art. 78¹ of the Civil Code), we can connect one in SignSafe. We do not compete with the notarial deed.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

See full pricing

69PLN
net / month
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They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”
Michel T.R2T — temporary employment agency
“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”
Dorota R.Property Gold — real-estate sales agent
“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”
Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

See also

Startups and tech companiesSend for signatureSign contracts onlinePricingDesign and engineering firms

Frequently asked questions

Can a freelancer sign contracts with clients online in SignSafe?

Yes. You send a contract from a template, and the client signs it with a finger on a phone. According to a legal opinion, a SignSafe signature is handwritten and meets written form. This is a summary, not legal advice.

What does a freelancer need to sign a contract with a client online?

A PDF of the contract and a SignSafe account on the single PLN 69 net a month plan, with a free trial at the start. The client needs no account and no app, only a browser on a phone or computer.

Does the client need an account to sign a contract or protocol?

No. The client opens a link in a browser, completes the document and signs. No registration and no app to install.

Can a work acceptance protocol be signed in SignSafe?

Yes. An acceptance protocol is a PDF with fields that the client completes and signs on a phone. The finished file is on your account at once.

How much does e-signature for a freelancer cost?

The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial at the start, and you can cancel at any time.

Is SignSafe a qualified signature?

No. A SignSafe signature is a handwritten signature that, according to a legal opinion, meets the written form requirement (Art. 78 of the Civil Code) and is equivalent in effect to a qualified electronic signature, but it is not one, and we do not compete with that form. Where a qualified electronic signature is required (for example the electronic form under Art. 78¹ of the Civil Code), we can connect one in SignSafe. We do not compete with the notarial deed. This summarises an opinion and is not legal advice.

Can I send a document to several people at once?

Yes. You can send a document to one or many people at once using your contact list. You see the status of each signature in the panel.

If I get more clients, can I automate sending?

Yes. The API lets you send documents from your system and receive signed PDFs into the right project. Pricing is individual.

Does a freelancer contract signed in SignSafe meet written form?

According to the legal opinion from Gałecki and Associates dated 21 August 2023, a declaration of intent signed in SignSafe meets the written form requirement (Art. 78 of the Civil Code). Where the electronic form under Art. 78¹ of the Civil Code is required, we can connect a qualified electronic signature in SignSafe.

What ways of signing does SignSafe offer?

Four: e-mail with a one-time code and no password, e-mail with an account password, signing on a device at a point with no login, and signing on a courier's or supplier's tablet. The scope depends on the type of document; if in doubt, consult a lawyer.

I work remotely with clients in different places. Can I send a document and see the signing status?

Yes. You send a PDF from your account, the client signs with a finger on a phone, with no account and no app, and you see the status on the document list and receive a notification about the signature. The finished PDF stays in your account. There are no automatic reminders, but you can manually re-send the invitation. See <a href="/en/signature-status-and-notifications/">signature status and notifications</a>.

Updated: 2026-10-05

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