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SignSafe

Education and training: student agreements, consents and timesheets signed on a phone

SignSafe is a tool for document workflow and collecting signatures at schools, training providers and courses. A parent, student or tutor gets a link and signs with a finger. A phone, internet and a minute are enough, and the office sees who has signed.

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SignSafe is a tool for electronic document workflow and collecting signatures that, in education, is used to sign student agreements, parental consents, tutor contracts and finger-signed timesheets. The signer opens a link, signs with a finger on the phone screen with no account, and the institution sees the status in real time.

SignSafe streamlines document signing in education and training: it speeds up recruitment, collecting parental consents and concluding agreements with staff and partners. A handwritten signature on screen lets you cut back on paper formalities. The scope of use depends on the type of document; if in doubt, consult a lawyer.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

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Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

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Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

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What does your educational institution gain?

You sign agreements, consents and other documents faster, without paper formalities. Students, parents and staff sign in a minute, and their data is held on servers in the European Union.

Time saved

Agreements with lecturers and students are signed faster because nobody has to visit the institution or print a document.

Easier document management

Educational documentation is in electronic form, in one place in your account, with the signature status visible.

Convenience for participants

Course participants and students sign remotely, and every signer receives a copy of the signed PDF.

What usually gets in the way

Before term starts the office collects dozens of contracts from parents

Parents book a visit, bring signed sheets or forget them. The office checks by hand who is still missing.

Parental consents have to be collected again and again through the year

A trip, photos, extra classes. Each consent is another sheet in a school bag that comes back signed, comes back unsigned or does not come back.

Tutor and trainer agreements go back and forth by email

Print, sign, scan and return take a day or two, and the tutor starts classes without a full set of papers.

What you get

From a phone

a parent or participant signs without visiting the school

Gap list

you see who has not yet signed a document

No account

the signer does not register or install an app

How it works

You save document templates

You save the education services contract, consent and rules as a template with fields for child and parent details.

You send to many people at once

You pick parents or participants from your contact list and send them the document at the same time.

The parent fills in and signs

They open the link in the phone browser, enter details and sign by hand with a finger on the screen.

You check the status

The panel shows who has signed, and you get an email notification about each new signature.

Finished PDFs are on your account

Signed documents are available at once, so you retype nothing and scan nothing.

Choose how to sign

The signer opens the e-mail with a one-time code and no password, uses an account password, or signs on a device at the point with no login.

What you can do

  • Education services contracts with private schools and course providers
  • Parental consents for trips, image use and extra classes
  • Rules of a school, course or training
  • Declarations and data processing consents (GDPR)
  • Agreements with tutors, trainers and teachers
  • Annexes after a change of dates or terms
  • Student agreements and enrolment forms for courses and training
  • Timesheets and attendance sheets signed with a finger on a phone or tablet
  • Agreements and consents as templates with fields for a parent, student or learner to fill in
  • Signing on a device at the office or service desk, with no login
  • Documents linked to recruiting students and course participants, such as forms and consents
  • Agreements with the institution’s staff and partners

Who it is for

  • Private schools, nurseries and preschools
  • Language schools, training centres and course providers
  • School offices that collect a full set of documents from parents before the term starts
  • Institutions working with tutors, trainers and teachers on civil-law contracts

Which school and course documents you can sign in SignSafe

These are examples of use typical for private schools and course providers. SignSafe is for signing PDF documents, and the content of documents and duties towards pupils and parents are set by the institution.

  • Parent contracts. An education services contract with fields for child, guardian and fees. The parent signs on a phone when they have a minute.
  • Parental consents. Consent for a trip, image use or extra classes as a short document signed in seconds.
  • Rules. Confirmation of having read the school’s or course’s rules.
  • Tutor and trainer agreements. Mandate and specific-work contracts sent before classes begin.
  • GDPR consents. A separate document that stays on the account with the contract.

Where a qualified electronic signature is required, we can connect one in SignSafe. The rules are described on the legal security page.

A school office day with e-signature

A new school year or a course start is approaching. The office sends every parent on the contact list the contract and rules in one go. Each parent gets their own link by email.

The parent opens it in the evening on a phone, fills in the child’s details in the document fields and signs with a finger. They do not need to take time off to come to school or print anything. They do not create an account either.

The office sees in the panel who has signed and contacts only those who still lack a signature. There is no manual ticking off a list.

During the year the same mechanism handles consents for trips or extra classes. A new tutor receives the agreement by email, signs it on a phone and can start. You can read more about sending in send documents for signature.

School documents and a signature in SignSafe

SignSafe can be used for contracts, consents, rules and other documents at a school, training centre or course. According to a legal opinion from Gałecki and Associates dated 21 August 2023, a SignSafe signature is a handwritten signature, and a declaration of intent signed in the app meets the written form requirement (Art. 78 of the Civil Code).

The scope of use depends on the type of document; if in doubt, consult a lawyer. This summarises an opinion and is not legal advice. Details: legal security.

Student agreement e-signature: enrolment and course contracts

A student agreement is usually the first document a learner meets. With SignSafe the provider saves the agreement as a template with fields for the student’s details, course and fees, then sends it by email to one student or a whole cohort chosen from the contact list.

The student opens the link on a phone or computer, completes the fields and signs with a finger. No account and no app. The signed PDF is on your account at once, and the panel shows who has not signed yet. This makes it a practical way to sign contracts online for language schools and training centres.

Digital signature for timesheets in education: finger-signed timesheets

Tutors, trainers and teaching assistants on hourly or per-class contracts often confirm their hours on a timesheet. Instead of printing it, you can save the timesheet as a PDF template with fields for dates and hours, send it to everyone at month end, and have each person fill it in and sign with a finger on a phone or tablet.

Attendance sheets for a course can be handled the same way: a participant opens the link and signs on screen. You see who has signed in the panel and keep the finished PDFs on the account. See filling in documents for how the fields work.

Document signing for schools and training providers: parental consents

For private schools and courses for children, the same mechanism covers parental consents (trips, image use, extra classes) and school rules. A consent is saved once as a template, sent to many parents at once, and each parent signs on a phone in a few seconds. Each parent gets an individual link, and you follow the status in real time.

The scope of use depends on the type of document; if in doubt, consult a lawyer. Read the legal security page for what the opinions say.

Tutor, lecturer and trainer agreements

Agreements with tutors, lecturers and trainers (mandate or specific-work contracts) can be sent before classes begin. The tutor signs on a phone and can start with a complete set of papers, instead of the print, sign, scan and return routine. To send a document, see send documents for signature.

Templates with fields and signing on a device at the point for schools and courses

Learner agreements and parental consents have fixed wording, while the personal data changes. In SignSafe you prepare them as a template with fields to be filled in by the other party, e.g. personal data. A parent or learner completes the fields and signs with a finger, and you receive the finished PDF.

When someone comes to the school office or service desk, they can sign on a device at the point, with no login. When they are far away, they receive an e-mail and open the document with a one-time code, no password; a person with an account can use the password. These are examples of use. See submitting a document for signature.

Recruitment, and agreements with staff and partners

The start of a school year or a course means recruitment: forms, parental consents and student agreements must be collected in a short time. In SignSafe you send them to everyone at once and see live who is still missing.

The same method works for staffing and cooperation. Agreements with employees, lecturers and the institution’s partners, such as training companies or activity organisers, are signed remotely, and the signed PDFs stay in your account. The scope of use depends on the type of document; if in doubt, consult a lawyer.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we sign a data processing agreement, which matters when you hold pupils’ and parents’ data.

A SignSafe signature is a handwritten signature and, according to a legal opinion from Gałecki and Associates dated 21 August 2023, meets the written form requirement (Art. 78 of the Civil Code). Where a qualified electronic signature is required, we can connect one in SignSafe. The scope of use depends on the type of document; if in doubt, consult a lawyer.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

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69PLN
net / month
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They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”
Michel T.R2T — temporary employment agency
“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”
Dorota R.Property Gold — real-estate sales agent
“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”
Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

See also

Send for signatureFill in documentsSign contracts onlineHospitals and medical facilitiesCustomer agreements and financial services

Frequently asked questions

Can a parent sign a contract with a private school on a phone?

Yes. The parent opens a link in a browser, completes the fields and signs with a finger on the screen. No account and no app. According to a legal opinion, a SignSafe signature is handwritten and meets written form.

Can parental consents be collected online?

Yes. You save the consent as a template, send it to many parents at once, and see in the panel who has signed. Signed PDFs stay on the account.

Is SignSafe suitable for tutor and trainer agreements?

Yes. You send a mandate or specific-work contract to the tutor by email and they sign it on a phone.

Does the signer need an account?

No. A parent, participant or tutor opens the link and signs. No registration and no app to install.

Can a qualified signature be used in SignSafe?

Yes, where one is required. A SignSafe signature is a handwritten signature that, according to a legal opinion, meets the written form requirement (Art. 78 of the Civil Code). Where a qualified electronic signature is required, we can connect one in SignSafe as a separate function. This summarises an opinion and is not legal advice.

Where are pupils’ and parents’ documents stored?

We store service data on servers in the European Union (OVH hosting). For business customers we sign a data processing agreement.

How much does SignSafe cost for a school or course provider?

The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial at the start, and you can cancel at any time.

Does a school contract signed in SignSafe meet written form?

According to the legal opinion from Gałecki and Associates dated 21 August 2023, a declaration of intent signed in SignSafe meets the written form requirement (Art. 78 of the Civil Code). The scope of use depends on the type of document; if in doubt, consult a lawyer.

What is the best electronic signature for education?

There is no single best choice, so judge by your documents. SignSafe suits schools, training providers and course organisers that need student agreements, parental consents, timesheets and tutor contracts signed with a finger on a phone, with no account and no app for the signer. It does not replace a learning management system.

Can SignSafe be used as an esignature solution for the education sector?

Yes, for signing PDF documents: student agreements, consents, rules, timesheets and tutor contracts. You save templates, send them to many people at once and track the status. It does not manage courses, grades or learner records.

How do I get a student agreement e-signature?

Save the agreement as a template with fields, pick students from your contact list and send the link. The student fills in the fields and signs with a finger on a phone. The signed PDF appears on your account.

Can timesheets be signed with a finger on a phone?

Yes. A timesheet saved as a PDF template can be sent to tutors or trainers, who fill in the hours and sign with a finger on a phone or tablet. The signed PDFs are on your account.

Can SignSafe work with our learning management system?

SignSafe is not a learning management system. For automation, the API can send documents from your own system and return the signed PDF to the right place in it. Scope and pricing are agreed individually, and we do not promise a ready-made integration with a specific platform.

Can SignSafe be used for school documents?

Yes. SignSafe can be used for school and course documents such as agreements, consents and rules. The scope of use depends on the type of document; if in doubt, consult a lawyer.

Can a parent sign a consent without an account or a password?

Yes. They receive an e-mail on their own device and open the document with a one-time code, with no password and no account. The scope depends on the type of document; if in doubt, consult a lawyer.

Can documents be signed on a device at a school or course office?

Yes. SignSafe has a mode for signing on a device at the point, where the person signs with no login and no account. The personal-data fields can be filled in beforehand in a template.

Updated: 2026-10-05

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