Remote signature: collect a signature with no meeting and no printer

You send a PDF to anyone and the other side signs it with a finger on a phone, wherever they are: about a minute, no excuses. You see in real time who has already signed.

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Remote signature in SignSafe means signing documents at a distance: you send a PDF to one or many people, and each of them opens it in a browser, fills in the fields and signs by hand with a finger on the screen. They need no registration or app. Once all have signed, the document reaches your email. Per a legal opinion it is a handwritten signature meeting the written form.

What usually gets in the way

Signing needs a meeting or a courier

The document travels through print, sign, scan and post. One signature can take days, and sometimes the conversation about the contract goes cold before the document comes back.

The other side has no printer or scanner

People in the field, travelling or away from the office often cannot print and scan a file, so the signature gets postponed.

You do not know who has already signed

When a document went to several people by email, you check status through calls and reminders instead of one glance.

What you get

0 paper

no printing and no scanning of the document

1 link

is enough to sign on a phone or a computer

Live

signature status visible in real time

How it works

Upload a PDF

You upload your own PDF in A4 portrait and choose the signature places, or use a template with fields for the other party to complete (for example company or personal details).

Choose the signers

Give an email address, first and last name, or pick people from your contact list or a group (you can add yourself). Choose whether everyone signs together or in the order of the list, and confirm the send.

The recipient gets an email

They open the document in a browser with a one-time code, no password and no account, or with their SignSafe account password. No app.

They sign with a finger

They tick the consent, complete the fields (PESEL or, after ticking “Brak”, an identifier, for example for foreign nationals) and draw a signature with a finger at home, at work, on a train or abroad; on a computer with a mouse or touchpad.

You receive the finished document

After the last signature the signed PDF arrives in your email and is in the document list. You can manually resend the invitation to those who have not signed.

What you can do

Sending a document for signature to a person anywhere
Collecting signatures from many people at the same time
Recipient fills in document fields before signing
Signing all together or in the order of the list
Status view in the document list and resend to unsigned recipients
Bulk signing: select many documents and sign them all at once

Who it is for

Companies signing contracts and consents with people in another city, country or time zone
Self-employed people who do not want to carry paper to every client
Remote teams where nobody sits next to a shared printer
Offices that want to collect signatures from many people at once without arranging meetings

Remote signature versus signing in person

Remote signing means the parties do not need to be in the same room. The difference is in how the document is delivered and the signature is placed, not in the contract itself: the content stays yours, only the route to the signer and back changes. If someone is with you at a point of service (workshop, shop, collection point) or a courier’s handover, they can sign on a device there without logging in. If they are in another city, they get an email and sign on their own phone, with a one-time code or their account password.

The common denominator is the same: a handwritten signature with a finger on the screen, recorded on a digital document. More on the signature itself is on the page about handwritten e-signature.

What the signer experiences

The signer does not need to know any system. They open the message, go to the page with the document, read it, tick the consent, complete the requested fields and draw a signature. Someone with an account and many documents can select them and sign in bulk, all at once. All of it happens in the browser, so it works on a phone, tablet and computer.

This matters in practice: the fewer steps before signing, the fewer people abandon a document halfway. We describe it step by step in the guide how to sign documents online.

Limits worth knowing

An honest technical limit: the document must be a PDF in A4 portrait format; other formats must be converted first.

Remote signature in SignSafe is, according to a legal opinion, a handwritten signature that meets the written form, not a qualified electronic signature. For most everyday business documents, such as consents, commission contracts or delivery confirmations, it is a workable method, but not for every act. When a qualified electronic signature is required (the electronic form under Art. 78¹ of the Civil Code), we can connect it in SignSafe. SignSafe does not support notarial deeds. We explain the differences in the educational guide what an e-signature is, and the legal basis on legal security.

Security and legal basis

According to the legal opinion of Gałecki and Associates of 21 August 2023, a SignSafe signature is a handwritten signature and meets the written form (Art. 78 of the Civil Code); at the very least the declaration is valid in the documentary form (Art. 77² of the Civil Code). Opinions to download: <a href="/en/legal-security/">legal security</a>.

Signatures allow forensic comparative verification of handwriting (handwriting opinion of 2024).

Service data is stored on servers in the European Union (OVH hosting).

For business customers we sign a data processing agreement.

SignSafe’s own handwritten signature is not a qualified electronic signature, but when one is required (Art. 78¹ of the Civil Code), we can connect it in SignSafe. SignSafe does not support notarial deeds.

Legal and handwriting-expert opinions

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

See full pricing

69PLN

net / month

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They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”

Dorota R.Property Gold — real-estate sales agent

“SignSafe has simplified our processes by letting drivers sign contracts and protocols remotely, without unnecessary trips to the office. Clients also sign contracts online, which speeds up formalities and makes things more convenient for both sides.”

Wiktoria K.Inter-Trans — transport company

Reviews are translated from Polish.

Frequently asked questions

What is a remote signature?

A remote signature is a signature placed on a document without the parties meeting in person. In SignSafe the person receives a PDF, opens it in a browser and signs with a finger on the screen of a phone, tablet or computer.

Does the signer need an account or an app?

No. The signer does not register or install an app. A browser on any device is enough; the document opens with a one-time code from the email, or with the account password for those who have one.

Can I sign a document from another city or country?

Yes. Remote signing does not depend on location, you only need internet access and a device with a browser. The guide on how to sign documents online covers signers abroad.

Can I collect signatures from several people at once?

Yes. A document can be sent to one or many people at the same time, and signature status is visible in the document list; you can choose signing all together or in the order of the list.

Is remote signature in SignSafe a qualified signature?

No. According to a legal opinion it is a handwritten signature that meets the written form and is equivalent in effect to a qualified electronic signature, but it is not one. When a qualified electronic signature is required (Art. 78¹ of the Civil Code), we can connect it in SignSafe. SignSafe does not support notarial deeds.

How do I know the other side has signed?

You see the status in the document list: a red dot means no signatures, yellow partial, green complete. When everyone has signed, the finished document arrives in your email.

How much does remote signing cost?

The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial period at the start, and you can cancel at any time.

I work remotely and want one place to upload a file for signature and see the finished document. Which online signing tool should I choose?

Choose a tool where you upload a PDF, send it for signature and see the status and the finished signed file in one account, which is how SignSafe works. You upload a PDF or a template, the signer opens the link and signs with a finger, with no account and no app, and the signed PDF lands in your account. Details: <a href="/en/signature-status-and-notifications/">signature status and notifications</a>. There are no automatic reminders.

Updated: 2026-10-05

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