Send a document once and see live who has already signed

Instead of asking by email who has signed, you open the document list and see the status in real time. You get notifications about new signatures, and one current version of the document sits in your account, not in attachments. You send a reminder yourself with one click.

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Signature status and notifications in SignSafe means a real-time view of who has signed a document and who has not, plus email notifications about new signatures. You send the document once to one or many people, and its current version and the signed PDF stay in your account. SignSafe sends no automatic reminders: you nudge people who have not signed manually.

Most of the time lost on signatures is not the signing itself but working out where a document stands. SignSafe puts it in one place: you see the status, receive notifications and keep the current document at hand.

What you gain

Instead of chasing the status by email and phone, you look at one list. You know whom to nudge and which version of the document counts.

Status without asking

The document list shows by colour whether nobody has signed, some people have, or everyone has.

Notifications

An email about a new signature means you do not need to check the list every hour.

One version

The document is in your account, so you are not hunting for the last attachment in email threads.

What usually gets in the way

You send a document to a dozen people and do not know who has signed

Replies come back in different threads and you keep a list by hand. With no single picture, deadlines slip.

Everyone has a different version of the attachment

When corrections travel by email, it is hard to point to the final version. Someone may sign an outdated file.

Chasing signatures eats half a day

To nudge only those who have not signed, you must know who they are. Without a status you remind everyone or nobody.

A month later you cannot find the signed document

When documents live in inboxes, finding them depends on memory and on who happened to be in copy.

What you get

Real time

the status of every document visible on the list, no asking around

Three states

nobody has signed, some people have signed, all signatures complete

One place

the current document and signed PDF in your account, not in attachments

How it works

Send the document once

Upload a PDF or choose a template, add signers from your contact list or a group, and confirm sending. Each person receives an invitation by email.

Watch the status on the list

In “Your documents” the colour of the dot shows progress: red means no signatures, yellow means some, green means all. Open the document for details.

Receive notifications about signatures

SignSafe notifies you by email about a new signature. You can also add an observer who does not sign but sees the document and receives notifications.

Nudge only those who have not signed

There are no automatic reminders. Next to the document there is a “Resend to those who have not signed” button, with which you re-send the invitation yourself.

The complete set goes to everyone

When everyone has signed, the sender and each signer receive the signed PDF. The document also stays on your list and can be searched.

What you can do

Collecting signatures from a dozen people under one document
Checking which contracts with counterparties are signed and which are waiting
Adding an observer (accounting, HR, a manager, a lawyer) to a document
Manually re-sending the invitation to people who have not signed yet
Finding a signed document in your account by keyword
Signing many documents at once for someone who has a lot of them

Who it is for

People who send one document to a dozen signers and want to see progress
Teams that currently work out signature status through email and phone calls
Companies where attachment versions circulate in inboxes and nobody knows which is final
Accounting, HR and managers who should see a document without signing it

I need an e-signature tool where I can send a document to a dozen people and see who has signed

SignSafe is built for this. You send one document to many people at once, choosing them from your contact list or a group, and the document list shows the status in real time. The colour of the dot tells you whether nobody has signed, some people have, or everyone has.

You choose whether signers act in any order (everyone is notified at the same time) or in a set order (the next person receives the document after the previous one). Sending is described in submitting a document for signature. Signers do not create an account or install an app.

Where can I send a contract once and immediately see who has signed and who has not?

In SignSafe. After sending, the contract appears under “Your documents”. A green dot means all signatures are in, yellow that some people have signed, red that nobody has yet. With many contracts, the keyword search helps.

When someone has not signed, you see it at once and can write or call them. You can also use “Resend to those who have not signed”, which repeats the invitation only to people without a signature. A general description of the process is in signing contracts online.

Which version of the attachment is final? A document workflow with a clear status and an archive

In SignSafe the document you sent for signature sits in your account, and that is the file every signer sees. It does not circulate as several attachments that everyone saves their own way.

After signing, the finished PDF stays in your account, and the sender and every signer receive a copy. We do not delete documents automatically. SignSafe has no versioning or contract repository with deadline reminders today, but we can add them on request. More about the whole process is in electronic document workflow.

I lose half a day reminding people to sign. Will the tool remind them itself?

It will show progress, but it will not send automatic reminders. SignSafe has no automatic signing reminders. It does have a manual “Resend to those who have not signed” button.

The work gets shorter because you no longer work out who has not signed: you see it on the list. You nudge specific people, not everyone. Signers lose no time on registration, because they open the email link with a one-time code, no password, and sign with a finger on a phone. If you need automatic reminders, we do not offer them today.

Who is notified when a signature is placed?

SignSafe sends email notifications about new signatures. You can also add an observer: a person who neither sends nor signs but sees the document and receives notifications. That might be accounting, HR, a manager, a lawyer or a client who should have visibility.

When everyone has signed, the sender and every signer receive the signed PDF. With a fixed order, the next person receives the document only after the previous one. We do not, however, promise a separate notification to every signer after each other person’s signature. If that is a condition for you, write to us on the contact page.

I work out status by email and deadlines slip. Which digital workflow tool should I choose?

A good tool answers three questions without correspondence: where is the document, who has signed, and where is the finished file. In SignSafe the document list, notifications and the account with signed PDFs answer them.

A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, meets the written form requirement. This is a summary of an opinion, not legal advice, and the effect in a given case is decided by law and the court. The opinion and the legal basis are on the legal security page. Where a qualified electronic signature is required, we can connect one in SignSafe.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we conclude a data processing agreement.

A signing record is attached to the signed document, with dates of sending and signing and details of each signer. It documents how the signing went; it is not a guarantee of the outcome of a dispute.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

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69PLN

net / month

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They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”

Michel T.R2T — temporary employment agency

“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”

Dorota R.Property Gold — real-estate sales agent

“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”

Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

Frequently asked questions

Can I see in SignSafe, in real time, who has signed a document and who has not?

Yes. The “Your documents” list shows the status in real time: a red dot means no signatures, yellow some signatures, green all of them. Open the document for details. A keyword search helps when you have many documents.

Does SignSafe send automatic signing reminders?

No. SignSafe has no automatic reminders. There is a manual “Resend to those who have not signed” button that repeats the invitation only to people without a signature. Because you can see the status, you know whom to nudge and do not remind everyone.

Will I be notified when someone signs a document?

Yes, SignSafe sends email notifications about a new signature. An observer, a person who neither sends nor signs the document but sees it, receives notifications as well. When all signatures are in, the sender and every signer receive a copy of the signed PDF.

Can I add someone who only sees the document and receives notifications?

Yes, as an observer. It is a third role next to sender and signer. An observer might be accounting, HR, a manager, a lawyer or a client who should have visibility.

How do I avoid signing an outdated version of a document?

Send the document for signature from your account so every signer opens the same file instead of their own attachments. SignSafe has no versioning today, but we can add it on request.

Are signed documents archived in the account?

Yes. Signed documents stay in your account, which has a keyword search. We do not delete documents automatically. The plan includes 1 GB, and for larger needs we can connect to an external drive or the customer’s server, which we agree in the offer.

Does a signer need an account to see and sign a document?

No. The signer opens the link from the email with a one-time code, with no password and no account, and signs with a finger on the screen. A person with a SignSafe account can open the document with their account password.

Is a signature in SignSafe legally valid?

According to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, a signature in SignSafe is handwritten and meets the written form requirement. This is a summary of an opinion, not legal advice. It is not a qualified signature, but where one is required we can connect it in SignSafe.

Updated: 2026-10-05

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